If you you are thinking of putting on an event alone, think again. You are going to want a professional event logistics team to help you pull the event off.
You will want to find team members that can help you get the job done right and who you trust. The team that you choose will help you arrange for security and site deliveries, find meeting spots, and help get the site ready for when there are volunteers to help out. They can help train volunteers to be valet parkers or find a group of people to keep watch of the site before the build. The people that you choose to help out should be energetic and positive and they should be hard working.
You will want to have event logistics meetings. You will want to check with your team members to see what their schedules are and how long they would like to meet. You will also want to meet at a spot where it is easy access to everyone involved.
As far as the first meeting goes, you will want it to set the tone for the whole event. This means you should be energetic, professional, and organized. It is important to have an objective and agenda for every meeting that you have. Some of the things that you may want to address at your first logistics meeting discuss the overall vision of the even, what our team's strategies and goals are, what community resources are out there, and what each team member needs to contribute. You will also want to set goals for the next meeting you have.
Time line and Budget
The budget and time line for everything should be discussed with your team. You will need to know how much everything is going to cost. Some things may be water work, electricity, tents, portable restrooms, tables, site securing, audio and visual aids, and chairs. You will need to know the time line so that you can get everything done in a timely manner. It also helps to keep you and your team motivated. Some things that may be on your time line are finding the building site, compile a list of needed items, approach potential donors, arrange for site security, and send thank yous.
So as you can see, having a team help you with your event can help you make the event a success.